Behaviour which is not in the nature of Scouting or Guiding, will not be tolerated; any actions which bring the reputation of SSAGO, The Scout Association or Girlguiding UK into disrepute will be dealt with by the National SSAGO Executive Committee.
Before the hour of 11pm, only songs of a suitable nature for youth members of both Scouting and Guiding may be sung at the campfire.
After 11pm, songs which may be deemed offensive might be sung. It is therefore recommended that if you do not feel comfortable in such an environment, that you remove yourself from it when advised.
When drinking alcohol at a rally we strongly encourage you to do so sensibly and to monitor your own drinking in terms of what is acceptable drinking behaviour. Alcohol is NOT an excuse for poor behaviour while at the event. We would also like to remind committee members that they bear a responsibility for ensuring their members adhere to these guidelines and in adopting a rational approach to drinking.
We would like to make clear that the intoxication of members is also the responsibility of their club committees and their reps. Due to the unfair burden placed on the event committee, Team Pink and first aiders at previous events, we feel like we must stress that committee members will be the first port of call, and therefore should be proactive in preventing such situations arising in the first place.
SSAGO is also an environment where members look out for each other - this includes looking after, specifically people within your own club, when they are consuming alcohol. Over the weekend, the rally committee and Team Pink will be incredibly busy dealing with a wide variety of things and so we would really appreciate it if people helped out if you see someone that may need some help.
We know some of you may be uncertain when looking after people who are drinking. So here are a few tip on how best to support those who are drinking and well as, hopefully, preventing things from getting more serious:
If it gets to a stage where you are extremely overwhelmed and believe you may need further, or medical, assistance please find a member of Team Pink or call the Team Pink hotline.
Please be mindful of any neighbours around the campsite, especailly overnight. To keep in line with the law, noise should be kept to a minimum between the hours of 11pm and 7am, so please be respectful of this. When moving around the camping or indoor accomodation areas, please also be mindful that some members may have gone to sleep earlier than you.
In the run up to the event and throughout the course of it, we ask members to remain sensible with regard to their messages and actions on online platforms. We encourage members to report any inappropriate behaviour to the National SSAGO Executive Committee or Event Committee.
The use of illegal substances of any kind will not be tolerated by SSAGO. The police shall be called immediately and a lifetime ban from SSAGO will automatically occur. Additionally, the member(s) involved will have their name(s) passed to The Scout Association and Girlguiding UK, and their University.
National Events typically have a high volume of attendees and are spread over a large area. There will be video, photography and audio being recorded during the event to help promote Scouting, Guiding and SSAGO as a whole.
By participating in this event you grant SSAGO full rights to use the this media and any reproductions or adaptations for these purposes and in line with The Scouts and SSAGO policy. If you do not wish to be photographed please contact the Event Committee.
Where breaches of this behaviour occur the Event Committee, and allocated event staff, reserve the right to perform one or more of the following actions: temporary removal of a member from an online platform; removal from an activity; removal from the event; referral to the National SSAGO Executive Committee.
The National SSAGO Executive Committee shall serve to be the point of appeal for all disciplinary actions applied by the Event Committee, or staff acting on their behalf, where a member feels they have been unjustly sanctioned. If the sanctions were applied by the National SSAGO Executive Committee an appeal may be made in line with the "Behaviour and Disciplinary Procedures" Policy. Where a member is unable to take part fully in an activity or event due to restrictions placed on them by staff as a result of their behaviour there shall be no right to a refund for any costs paid towards that activity unless a dispute is successful.
All payments should be made either within one week of starting your booking, or by the end of the booking phase you started your booking in (i.e. before any price increases or bookings close), whichever is earliest. Not paying by this date risks your booking being cancelled. You are able to book on again, if bookings are still open, however you will lose access to early booking discounts, reserved accommodation, activities and merchandise. If you are unable to pay by this deadline please contact the Event Committee.
Payments must be made to the bank account given on the payment screen using the exact reference. Payments to other accounts or using incorrect references will be treated as donations.
The offer of a full or partial refund for other cancellations shall be at the discretion of the Event Committee and made on a case by case basis (e.g. for an urgent medical or family emergency). If this situation arises, please get in contact with rally@ssago.org and we will do our best to accommodate you.
While attending the event members are expected to follow the rules of both The Scouts and Girlguiding, including following The Yellow Card, The Green Card and A Safe Space; summaries of these are available to read below.
As adults in Scouts, the safety of young people is our priority. We're committed to:
The Young People First code of practice (also known as the yellow card) sets out a code of behaviour for all adults in Scouts.
Drinking alcohol can put adults in a compromising position regarding their responsibilities for safeguarding and their duty of care. Also, as an adult in Scouting you are a role model for young people. When adults are responsible for young people, they must not drink alcohol.
During Scouting events attended by young people under the age of 18, the following rules apply.
Your Volunteer Code of Conduct maps out what is expected of you at all times.
This is Girlguiding’s expectation of how you work with others in Girlguiding, including volunteers, staff and girls, and members of the public, including parents and partner organisations.
By following it you'll be able to check that you're doing the right thing and behaving in the right way. You'll be reminded of what Girlguiding stands for, of our mission, the Promise and of our values, to be caring, challenging, empowering, fun, inclusive and inspiring.
Most important of all, you'll be sure you are helping deliver our programme, which makes a great guiding experience. All volunteers contribute to good programme delivery, whether you're in a unit role working with young members or supporting other adults in guiding.
This Code supports you by making your responsibilities clear for you. Take it seriously and follow it with pride.
As a Girlguiding volunteer you must always:
If you experience any issues in the booking process, please contact webmaster@ssago.org.